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File Distribution Workflow

Automated file distribution across multiple repositories using GitHub Actions and GitHub Apps.

Problem

Maintaining consistent files (documentation, configuration, policies) across many repositories requires:

  • Manual updates to each repository
  • Tracking which repos need updates
  • Creating PRs and waiting for reviews
  • Ensuring nothing gets missed

Solution

An automated distribution workflow that:

  • Monitors changes to source files in a central repository
  • Automatically distributes updates to target repositories
  • Creates or updates pull requests in each target
  • Provides visibility through workflow summaries

Patterns Applied

This workflow implements patterns from the Developer Guide:

Pattern Purpose
Three-Stage Design Separates discovery, execution, and reporting
Matrix Distribution Parallelizes operations with conditional logic
Idempotency Ensures safe reruns after partial failures

Implementation Guide

Core Workflow

Configuration

Reliability

Extensions

Operations

Best Practices

  1. Start Small - Test with 2-3 repositories before full rollout
  2. Monitor First Run - Watch logs carefully on initial deployment
  3. Gradual Rollout - Increase max-parallel gradually
  4. Clear Documentation - Document what files are distributed and why
  5. Review Process - Ensure PRs are reviewed before merging

Prerequisites

External References